Shtello One vs Asana
Asana is team project management with timelines, goals, portfolios and automations. Shtello One is a personal AI chief of staff for your whole life: it plans your day, sorts your inbox, walks you through a morning and evening routine and learns you over time, so you never write a prompt. Asana pricing: Free, or $10.99 to $30.49 per user a month. Shtello One: $14.99 a month, one flat price. Asana is best for teams running many projects across departments. Shtello One is best for people who want work, family and everything in between in one calm place, kept private with a key only they hold.
Shtello One vs Asana at a glance
| Shtello One | Asana | |
|---|---|---|
| What it is | AI chief of staff | Project management |
| Price | $14.99 to $34.99 a month | Free, or $10.99 to $30.49 per user a month |
| Free plan | Free while we test | Yes, up to 2 people |
| Free trial | 7 days, no card | Not stated |
| How you pay | One flat price, no seats, no credits | Per user; AI is pay as you go |
| Where it works | Web, Mac, Windows and Linux apps, installs on iPhone, iPad and Android from the browser; store apps coming | Web and mobile |
| Security claims | Encrypted on your device, never used to train AI; Maximum privacy option where only you hold the key | SOC 2 Type II, 256-bit encryption, SSO, HIPAA option |
What is different
Where Shtello One goes further
- Let it out: say everything at once, get one next step
- Plan backward from any date
- Help me decide: one recommendation and the reason
- Knowledge bank that learns you, so you never write a prompt
- Built for your whole life: family, school, home and side hustles
- Weather, travel times and when to leave
- Holidays for every faith and country, Shabbat times
- Breathing and calm sounds
- Sort screenshots, texts and chat exports
- Bring what ChatGPT, Claude or Gemini knows about you
- Student mode: plans and reminders, never homework answers
- Calendar integration
What Asana does that we do not do yet
- Project templates (coming to Shtello One)
- Team capacity and workload (coming to Shtello One)
- Gantt timelines (coming to Shtello One)
- Dashboards and progress (coming to Shtello One)
- Workflows and automations (coming to Shtello One)
- Zapier and automations (coming to Shtello One)
- Independent SOC 2 audit
- Single sign-on for companies
- HIPAA option
Feature by feature
| Feature | Shtello One | Asana |
|---|---|---|
| Only in Shtello One | ||
| Let it out: say everything at once, get one next step | Yes | Not listed |
| Plan backward from any date | Yes | Not listed |
| Help me decide: one recommendation and the reason | Yes | Not listed |
| Knowledge bank that learns you, so you never write a prompt | Yes | Not listed |
| Built for your whole life: family, school, home and side hustles | Yes | Not listed |
| Weather, travel times and when to leave | Yes | Not listed |
| Holidays for every faith and country, Shabbat times | Yes | Not listed |
| Breathing and calm sounds | Yes | Not listed |
| Sort screenshots, texts and chat exports | Yes | Not listed |
| Bring what ChatGPT, Claude or Gemini knows about you | Yes | Not listed |
| Student mode: plans and reminders, never homework answers | Yes | Not listed |
| Live talk, wake-up and bedtime calls | Coming | Not listed |
| Health, car care and grocery reminders | Coming | Not listed |
| Plan your day | ||
| Calendar integrationAsana has a calendar view. | Yes | Partly |
| Two-way calendar sync | Coming | Not listed |
| Today view | Yes | Not listed |
| Add tasks in plain words or by voice | Yes | Not listed |
| Recurring tasks | Yes | Not listed |
| TimeboxingShtello One suggests time blocks today; drag-and-drop to your calendar is coming. | Partly | Not listed |
| Auto-scheduling | Coming | Not listed |
| Re-plans when things change | Coming | Not listed |
| Warns about deadlines at risk | Coming | Not listed |
| Warns when the day is overloaded | Coming | Not listed |
| Habits placed on your calendar for you | Coming | Not listed |
| Buffer and travel time around meetingsShtello One tells you when to leave; adding buffer blocks to your calendar is coming. | Partly | Not listed |
| Meeting scheduling linksalfred_ offers meeting times by email. | Coming | Not listed |
| Rituals and focus | ||
| Guided planning and rituals | Yes | Not listed |
| Morning briefing | Yes | Not listed |
| Daily shutdown and highlightsShtello One has an evening check-in today; the full shutdown is coming. | Partly | Not listed |
| Weekly review and objectives | Yes | Not listed |
| Focus mode with a timer | Yes | Not listed |
| Analytics: planned vs actual timeShtello One shows weekly stats in the Sunday review. | Partly | Not listed |
| Email courses on calm planning | Coming | Not listed |
| Human first: you stay in charge | Yes | Not listed |
| Run your inbox | ||
| Sorts your email for what matters | Yes | Not listed |
| Several mailboxes at once | Yes | Not listed |
| Works on its own while you sleep | Yes | Not listed |
| "Needs you" list across every mailbox | Coming | Not listed |
| Turns emails into tasks on its own | Coming | Not listed |
| Email sorted into categories you choose | Coming | Not listed |
| Tracks replies you are waiting on | Coming | Not listed |
| Reply drafts in your voice | Yes | Not listed |
| Sends only after you approve | Coming | Not listed |
| Forward an email to make a task | Coming | Not listed |
| Meeting prep before every call | Coming | Not listed |
| Routines you describe in one sentence | Coming | Not listed |
| Use it by text message | Coming | Not listed |
| AI assistant | ||
| AI chat | Yes | Yes |
| Writes and rewrites anything | Yes | Not listed |
| Reads photos, screenshots and files | Yes | Not listed |
| Talk to it by voiceShtello One turns your voice into text today; live voice conversations are coming. | Partly | Not listed |
| Deep research on the web | No | Not listed |
| Makes images | No | Not listed |
| Projects and work | ||
| AI project manager: a plan from a descriptionAsana AI Studio builds workflows; AI is pay as you go. | Yes | Partly |
| Search across everything | Coming | Not listed |
| Project templates | Coming | Yes |
| Meeting notetakeralfred_ connects to notetakers like Granola, Fireflies and Otter. | Coming | Not listed |
| Team capacity and workload | Coming | Yes |
| Gantt timelines | Coming | Yes |
| Dashboards and progress | Coming | Yes |
| Workflows and automations | Coming | Yes |
| Docs and wikis | Coming | Not listed |
| Connections | ||
| Gmail, Outlook and any other mailbox | Yes | Not listed |
| Task apps (Todoist, Google Tasks, Microsoft To Do) | Coming | Not listed |
| Zapier and automations | Coming | Yes |
| Slack and Microsoft Teams | Coming | Not listed |
| Asana, Jira, Linear, Notion, ClickUp, Trello, Monday | Coming | Not listed |
| Zoom, Meet and notetaker apps | Coming | Not listed |
| HubSpot and SalesforceSalesforce on the Advanced plan. | Coming | Partly |
| Stripe and QuickBooks | Coming | Not listed |
| Works with Claude and ChatGPT | Coming | Not listed |
| Security and privacy | ||
| Option where only you hold the key, the company cannot read it | Yes | Not listed |
| Forgot password? Reset by email, nothing lost | Yes | Not listed |
| Never trains AI on your data | Yes | Not listed |
| Encrypted in transit and at rest | Yes | Yes |
| Delete everything yourself, anytime | Yes | Not listed |
| Never holds your email passwordShtello One uses an app password today, kept encrypted with your own key; Google and Microsoft sign-in are coming. | Partly | Not listed |
| Independent SOC 2 audit | No | Yes |
| Single sign-on for companies | No | Yes |
| HIPAA optionAsana offers HIPAA as an opt-in. | No | Yes |
| Who it is built for | ||
| Individuals | Yes | Yes |
| Parents and families | Yes | Not listed |
| Students | Yes | Not listed |
| Founders and executives | Yes | Not listed |
| Freelancers and solo owners | Yes | Not listed |
| Agencies | Yes | Not listed |
| Consultants | Yes | Not listed |
| Lawyers and law firms | Yes | Not listed |
| Accountants | Yes | Not listed |
| Real estate | Yes | Not listed |
| Contractors and field service | Yes | Not listed |
| Sales | Yes | Not listed |
| Marketing and design | Yes | Not listed |
| Engineering and product | Yes | Not listed |
| Operations and IT | Yes | Not listed |
| Teams and large companiesShtello One team plans are coming. alfred_ has a Team plan for client-facing teams. | Coming | Yes |
| Apps | ||
| Web app | Yes | Not listed |
| iPhone, iPad and AndroidShtello One installs on any phone from the browser today; store apps are coming. alfred_ lists an iPhone app. | Partly | Not listed |
| Mac, Windows and Linux | Yes | Not listed |
| Apple Watch, Apple TV and CarPlay | Coming | Not listed |
Yes Partly Coming No Not listedComing means it is in our build plan, not live yet. Not listed means the company does not say on its own website. Their marks come from their own websites, checked October 14, 2026. Hover or tap a mark for details.
Sources: Asana pricing, Motion vs Asana. Motion compares itself with Asana, which is why it is on our chart.
Security and privacy
Shtello One
Encrypted on your device, never used to train AI; Maximum privacy option where only you hold the key. Your data is locked before it leaves your device, so our servers only hold scrambled text. Standard privacy lets us email you a reset link if you forget your password; Maximum privacy keeps no copy of your key with us. We do not have a SOC 2 audit, single sign-on or a HIPAA option yet.
Asana
SOC 2 Type II, 256-bit encryption, SSO, HIPAA option. This is what Asana states on its own website; anything it does not mention is marked Not listed in the chart.
Which should you choose?
Choose Asana if
teams running many projects across departments, and team projects is all you need from it.
Choose Shtello One if
you want one calm place for work, family and life, an assistant that learns you and works on its own, and privacy only you can unlock.
Not sure?
Try Shtello One free for a week. It is free while we test, with no card needed.
Shtello One vs Asana: questions
Is Shtello One a good Asana alternative?
Yes, if you want more than team projects. On this chart Shtello One has 34 live features Asana does not mark Yes, and Asana has 9 that Shtello One does not have live yet, 6 of them already in our build plan.
Is Shtello One cheaper than Asana?
Shtello One is $14.99 a month for Core or $34.99 for Premium, one flat price with no seats or credits, and free while we test. Asana pricing: Free, or $10.99 to $30.49 per user a month, per user; AI is pay as you go.
Is Shtello One or Asana more private?
Shtello One encrypts what you save on your device and never trains AI on it. With Maximum privacy on, only you hold the key, so we cannot read it at all. Asana says: SOC 2 Type II, 256-bit encryption, SSO, HIPAA option. Shtello One does not have a SOC 2 audit, single sign-on or a HIPAA option yet.
What does Asana do that Shtello One does not do yet?
Project templates; Team capacity and workload; Gantt timelines; Dashboards and progress; Workflows and automations; Zapier and automations; Independent SOC 2 audit; Single sign-on for companies; HIPAA option. Rows marked Coming are in our build plan.
Can I use Shtello One and Asana together?
Yes. Many people keep Asana for team projects and use Shtello One to plan their own day and life around it. Connections to project apps are coming.
Who is Asana best for?
Teams running many projects across departments. Team project management with timelines, goals, portfolios and automations.
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Start with what is on your mind
Works in any browser and installs on your home screen. iPhone and Android apps are on the way.